How your feedback is handled

Recommended starting approach

Collect feedback without student identifiers

These evaluations aim to improve teaching and services. Leaving out names, registration numbers and email addresses can help students speak openly.

The application stores answers and a submission time. It does not attach the student’s account, email address or IP address to their answers.
A persistent cookie stores a random browser marker. The server keeps a separate, questionnaire-specific hash to prevent repeat submissions. No hardware serial number, device fingerprint or IP address is added to feedback or report exports.
Campus, class, demographic details and written comments can still identify someone indirectly. Avoid naming yourself or another person in comments.
Hosting and network providers may process technical connection data. “No identifiers in answers” does not guarantee complete anonymity.
Only the authorised administrator can retrieve submitted feedback. Review and redact comments before sharing reports.
For comparisons between campuses or classes, groups with fewer than five submissions are withheld in the dashboard.

Open questionnaires, one response per browser

Open the shared questionnaire link or scan its QR code. No personal invitation, code entry or student sign-in is required. The server accepts one saved response per browser marker for each questionnaire. Retrying the same submission safely returns its receipt.

HODs set the campus, program and class details. Share the same questionnaire link with students, who select their class from that list. Browser markers do not verify personal identity. Clearing site cookies or using another browser can bypass the browser check. Shared browsers are limited to one response per questionnaire. Earlier responses cannot be assigned to devices retroactively.

Before you invite students

Confirm the survey period, intended audience, who may access results and how long feedback should be retained. Explain participation clearly and keep demographic questions optional.

Use a separate confidential contact channel for a student who wants an individual follow-up.